GUIDELINES FOR MINITRACK CHAIRS OR SESSION LEADERS

An important objective of HICSS is to promote interaction and discussion among the participants.  Therefore, the success of the conference depends most heavily on the paper sessions.   It is important for each Author to summarize the paper in the time allotted and be prepared for discussion.  It is YOUR responsibility to convey information to the Authors in order to manage the session within this framework.  Provided below are some guidelines to assure a successful session:  

ABSENCES / Substitutes   If you realize you cannot attend the conference, you should immediately let your Track Chair (or if you are a Session Leader, let your Minitrack Chair) know of your absence.  Appoint a substitute and provide clear presentation instructions and a copy of these guidelines. Your substitute should be encouraged to contact the Minitrack or Track Chair as soon as possible after arrival, or inform the registration desk upon check-in.

AUDIO-VISUAL   Your AV requests should be made during the final paper uploading at http://www.incontrolproductions.com/ICPauthrev/log.asp .  If you neglect to do that, you may request an AV Request form from the HICSS Conference Office, which then must be faxed to the HICSS office at  808-956-5759 or emailed back to hicss@hawaii.edu by November 1. 

DISCUSSION TIME  Discussion usually starts spontaneously as participants are ready and willing to ask questions, but it helps for you to have one or two questions ready to get the discussion started.  If discussion trails off before the end of the authors' allotted time, go on the next paper.  There may be time at the end of the session for some discussion that compares and integrates the papers. 

GETTING STARTED           

• Please schedule the papers in the order shown in the program. 
• Begin the session on time.
• Introduce the session, yourself, and the Authors.
• Provide an overview of how the session will be conducted.  Include the order of the papers and an reminder of time limits and discussion periods. 

SESSION TIME AND LOCATION    Please do not change the time or location of your session.  Should you have a problem or conflict, please inform the HICSS registration desk of your concern.  We will work with you to assure that everyone's needs are accommodated as much as possible. 

TIME and FORMAT  Most sessions contain three (3) papers in a 90-minute time period. Strongly encourage Authors to summarize their papers instead of reading them, because the ensuing discussion is usually extremely valuable for everyone.  The format may vary somewhat, but please promote discussion as much as possible.

• Allow 15 minutes for Authors to summarize the paper and 15 minutes for discussion.

• Give a 5-minute warning before the end of each Author's allotted time and then cut them short, if necessary.

• Encourage people to continue discussions after the session ends.  HICSS designs its conference so that break times and locations are conducive to continuing paper discussions.

BEST PAPER NOMINEES - Awards are presented after lunch on Thursday.  

Session Leaders should mention at the beginning of a session if there are Best Paper nominees presenting at this time.  Please be sure to encourage all nominees (as well as everyone else) to attend the award ceremony.  (Winners present will receive a koa-framed award.  Upon request, those not in attendance will have their unframed award mailed to them after the conference.)

  RETURN TO  PROGRAM INFORMATION

Send questions or comments to: hicss@hawaii.edu