GUIDELINES FOR AUTHORS

An important objective of HICSS is to promote interaction and discussion among the participants.  The success of the conference depends heavily on the paper sessions.   Therefore, it is important that each Author gives only a summary of their paper in the allotted time in order to be prepared for discussion.   The following are some requirements to assure a successful presentation:

CONFERENCE REGISTRATION AND HOTEL RESERVATIONS
Please register by the September 15, the Author Registration deadline. Make your hotel reservations directly with the hotel as soon as possible.  Instructions are on our web site.

ABSENCES / Substitutes   Only an emergency at the last minute should prevent you from attending the conference.  In this case, please appoint a substitute.  Immediately inform the Session Leader / Minitrack Chair of any substitution.   The substitute presenter should be given clear presentation instructions and a copy of these guidelines, and should be encouraged to contact the Session Leader upon check-in.    Appoint someone who is familiar enough with the paper to summarize it and to lead a discussion on it.  Do not appoint someone merely to "read the paper"  -- informed discussion is basic to a HICSS conference.

AUDIO-VISUAL   A data projector/ beamer and screen will be provided for every room. (Presenter is responsible for bringing own computer.)   If you need anything other than that, please go to the HICSS web site http://www.hicss.hawaii.edu to make your request. You may also request an AV Request form from the HICSS Conference Office by email   hicss@hawaii.edu.  Please return the form by fax to 808-956-5759 by December 1.

Authors’ meeting – Wednesday, January 4, 2006 5:15 pm to 5:45 pm

Please plan to attend.  Room locations will be posted.   You must make arrangements to receive  important information by the time of your presentation.  If it is impossible for you to arrive in time for this meeting, you should appoint a designee, or contact your Session Leader as soon as possible.   Minitrack Chairs who have been notified of an absence will try to contact the substitute in advance of the session.  The instructions each presenter is will affect their presentation and, ultimately, the success of the session.   At this meeting, Minitrack Chairs will:

·         Provide an overview of how sessions will be conducted, including the order of the papers.

·         Confirm the time allowed for each presentation.  Describe how closely the session timeframe must be followed.

·         Remind authors that discussion following presentation is a very valuable feature of a HICSS conference.  A five-minute warning will be issued before the end of each author's allotted time.

•     Verify the audio-visual needs for authors.

Summarize, don’t Read

·            Convey the main concepts, key results, implications, and future work. This suggests the use of 4 or 5 transparencies with several bullet points on each. 

·            Use only 15 minutes to summarize the paper and allow 15 minutes for discussion.  The discussion that follows will prove valuable to you and your research. 

·            Please do not use time allocated to other presenters by going over your time.  Respect your colleagues by honoring the 5-minute warning given before the end of your allotted time.

AFTER THE Conference...   HICSS has a high ratio of conference papers that become journal articles.  Plan to submit your paper to a journal, making revisions based on discussion during your session.  Check with your Minitrack Chair for suggestions and/or to see if a special issue of a journal is planned.