Detailed
Instructions for Submitting Your HICSS-39 Accepted Paper
for the Proceedings
Author File Submission Process
Detailed
Instructions for Submitting
Your HICSS-39 Accepted Paper
for the Proceedings
Author File
Submission Process
Step-by-Step Instructions:
1) Author goes to the File Submission Login website.
http://www.incontrolproductions.com/icpauthrev/log.asp
2) Author reviews comments, prints out and saves to copy to own computer.
3) Author revises paper based on reviewers' comments and adds author contact information. See Sample_Final for paper style.
4) Author uploads paper using the “Revise Paper” button.
5) Author prints out copyright form, and reviews paper information copyright form, as well as author information. to ensure it is correct and complete.
6) Author signs and faxes copyright form to IEEE at 360-734-9715.
7) Author is notified via email that final paper upload was received.
8) Source file(s) are converted to PDF; author is notified via email when file is available for approval.
9) Author carefully views and prints the PDF file attached to the message.
10) Author returns to the File Submission Login to “set status,” i.e. either to approve, submit a revised version, delete the paper, withdraw the paper, or request a manual conversion. Once paper is approved, author can not longer change it.
11) Author is sent confirmation via email of the status set.
12) If needed, source files/paper may be resubmitted with corrections or modifications. (Return to Step 3.)
13) Once paper is approved, it is moved out of Peer Review. Process is completed.
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VIEWING REVIEWERS’ COMMENTS
Step 1
a. Launch your Internet Browser (recommended: Netscape 6 and higher or Internet Explorer 5.5 and higher)
b. In the Address/Location field, type http://www.incontrolproductions.com/icpauthrev/log.asp
This will take you to the File Submission Login site.
Step 2 View Reviewer Comments
a. Click “Display Reviewer Comments”
b. Click “Printer Friendly Version”
Please print copy of reviews and save for future reference. It is also recommended that you save a copy to your computer.
** NOTE: Once the final paper is approved, reviews will no longer be available.
Step 3 Author revises paper
- Author(s) will revise the paper based on comments provided by both the reviewers and the minitrack chairs.
- Author(s) will add all contact information to the beginning of the paper. See Final Formatting Requirements http://www.hicss.hawaii.edu/HICSS39/Final_Format.htm
Step 4 Author logs into File Submission Login site http://www.incontrolproductions.com/icpauthrev/log.asp
Click “Revise Paper”
“Revise Paper” means you are replacing the old version of your paper and will are submit the final version of the source files.
Click “Revise Paper”
You will be taken to the "Select Revised File" page where you will submit the new version following the same instructions below.
Paper Submission Information
Selecting both your platform (i.e., Windows, Mac, Unix, other) and the type of file you will be uploading, use the Browse button to locate the file you will be uploading. Click "Upload File" (You will see the "File Details" screen.)
Click "Continue"
You will be sent an e-mail message confirming that your paper has been uploaded.
Step 5 Copyright form
Click "View"
Click "View Copyright Transfer"
Print Copyright form
Sign form and fax to 360-734-9715
Note: Copyright forms MUST be completed and faxed before paper can appear in proceedings. You will not receive a confirmation of receipt, but will be contacted if it has not been received by Oct 1.
Step 6 Paper and Author information
Use internet browser “Back” button to go back to File Status Table (main page).
Click the PID number
Check title of paper, making any needed changes.
Click Update Paper Information
Confirm that all authors are listed. Names for the author index will be generated from this so insure that ALL authors are in correct order.
Click “Add More Authors”
Add author information, the click “Add This Author”. Continue until all authors have been added, then select “Finished with Author Entries
Click Update Paper Information.
Step 7 You can now logoff. You will be sent an e-mail message confirming that your paper has been uploaded.
Step 8 In about 30 minutes, you will be sent a second e-mail message with the PDF file attached.
Step 9 Print the PDF file and read it very carefully. This will be your last chance to check for any errors in the paper. Check for problems with graphics and spelling errors. This will ensure that the paper looks exactly the way you want it to look.
Please check to make sure ALL author information appears on the paper.
Step 10 and 11
Click the URL
provided in the email
message to bring you to the File Submission Login site. After logging in, at the
File Status Table you may click the paper title to view the PDF file again, or
PID number to verify or update the paper information (title, authors).
Then, must choose from these five (5) options:
Revise Delete Withdraw Request Manual Approve
Paper Paper Paper Conversion Paper
“Revise Paper” means you are rejecting this version of your paper and will submit a revised version of the source files.
Click “Revise Paper”
You will be taken to the "Select Revised File" page where you will submit the new version following the same instructions as you did submitting the previous paper.
“Delete Paper” means that you wish to delete the submission. (Note: Once you have approved your PDF, you cannot submit a revision. If you must revise an approved PDF, you must delete the title. This can be done at anytime after the first file is converted to PDF.) You will be warned that deleting the file will permanently remove it from the system.
IF this is correct, Click "Delete Paper"
Click “Continue”
“Withdraw Paper” means that you wish to withdraw the paper from publication. Withdrawing this conversion ID will permanently exclude the paper from consideration.
Click "Withdraw Paper"
Click “Continue”
“Request Manual Conversion” means that you see a problem in the PDF that is not in your source file and you would like your PDF manually re-created.
Click "Request Manual Conversion"
You must provide specific reasons detailing the problem in the
box provided. Support is available at icpsupport@redshift.net
“Approve PDF” means that your PDF is as you expected and does not require any changes. Note: Once you have approved your PDF, you cannot submit a revision.
Click “Approve PDF” to confirm the approval.
It will prompt you that the file has been accepted.
Click “Continue” to complete your submission for this paper title.
(Note: Once papers are sent out for review, no changes will be allowed.)
Once you have approved your files, please logoff.
Step 11 You will be sent an e-mail message confirming your choice of status for each paper.
Step 12 To re-submit any file, if needed, please return to step 3.
Step 13 Your paper is moved out of peer review to prepare it for the CD.
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Q. How will I know if my paper was received?
A. You will receive a confirmation email when your paper is received.
Q. My system keeps timing out when I try to upload my file. What should I do?
A. Your file is too big or your internet connection is too slow, or a combination of both. Either you can decrease the resolution in your graphics, get a faster internet connection, or comClick (zip, sit, tar, etc.) your file.
Q. How will I know if my electronic manuscript was received?
A. “ICPSupport” e-mails from the System will be sent to the email address you entered when you created your account. You will receive a number of other mail messages, including when a paper is uploaded, and another to notify you that your PDF is ready for review, and a third confirming that you have approved the PDF file for your paper.
Q. When I review my PDF, what should I be looking for?
A. All PDFs should be thoroughly reviewed both on screen and in print. Check to confirm:
1) No author name appears on the paper.
2) Your overall layout has been maintained.
2) All graphics have been included, and that they appear as you intend,
especially in print (graphics that look good on screen often will not
present well in print).
3) No font substitution occurred, especially in equations and with other
special characters.
Q. I cannot review my PDF online, but I have reviewed it on my computer. How do I accept or reject my PDF?
A. Login into the HICSS-39 File Submission and Approval website (the URL will be e-mailed to you) and click the appropriate status for your paper (Approve, Revise Paper, Withdraw, Delete or Request Manual Conversion).
Q. How do I send a new version?
A. Go to the HICSS-39 File Conversion and Approval website to submit revisions. You are limited to two file conversions (the original and two resubmissions) per paper before you begin to receive a surcharge.
Q. What if I want to edit my paper?
A. You may edit your paper and upload your revision by logging into your author account and selecting "Revise Paper" link. Only authors can edit their paper.
Q. I submitted a revised version of my paper but my PDF being displayed online is my old PDF. What can I do?
A. It is likely that your web browser is displaying a cached version of your PDF. To refresh your browser, select “View” from the toolbar. A drop down list will appear. Click and hold the “Control” key on your keyboard and select “Refresh” from the drop down menu.
Q. I have uploaded two different versions of my paper. How do you know which one to use?
A. Only the version that has been approved will be used.
For more FAQ’s see http://incontrolproductions.com/icpauthrev/pr_choose2.asp